Class Reunion Help

I know it’s only March, but if your high school graduating class is celebrating a milestone year in 2020, it is not too soon to begin planning.  A class reunion is not as simple as setting up a Facebook invite on your class page and hoping people actually show up.  Reunions take months to plan and coordinate.  The Foundation can help!  Check out these tips to help make planning your reunion easier.  And, if all else fails, contact the Foundation for assistance and direction!

3-4 MONTHS BEFORE

  • Gather a planning committee
  • Determine costs
  • Reserve venue(s)
  • Get the word out with a “Save the Date”

2 MONTHS BEFORE

  • Contact/Contract with any vendors
  • Finalize costs
  • Determine agenda/program/events
  • Share all event information with classmates

1 MONTH BEFORE 

  • Share final event details
  • Collect RSVPs

1-2 WEEKS BEFORE

  • Finalize with vendors/volunteers/venue
  • Finalize last minute details
  • Guest count to venue(s)

DAY BEFORE

  • Gather any venue needs/decorations
  • Don’t forget nametags & pens!

DAY OF REUNION

  • Committee should arrive early for set up
  • Be prepared for last minute emergencies
  • Create an accessible, easy-to-see check-in spot

AFTER THE REUNION

  • Pay vendors
  • Thank committee(s)
  • Ensure all captured contact information for classmates is gathered for future communications

Class reunions ensure lifelong connections remain.  While they can be time-consuming to plan, the work is worth the memories.

Blog Author:              Karen A. Swanson, CFRE

Executive Director, JHS Class of 1985